• Email the quality assurance practitioner with a list of the following people in April:
  1. Program review team members
  2. Program review team lead
• Your team will the be registered in the Program Review Course in Moodle.
• You will be invited to attend the Orientation session in May.
• Accept the calendar invitation to attend the Orientation session or designate someone to attend in your absence. 
• Read Module 1 in the Program Review Handbook. 

Timeline: May 15 - August 31

Recommended Submission Date: August 31

1. Read Module 2 in the Program Review Handbook.
2. Contact the Teaching and Learning Centre if you need assistance with developing/refining PLOs and curriculum maps.
3. Save the program curriculum map in a secure place and prepare it for inclusion in the Self-Study Appendices.

Timeline: May 15 - October 31

Recommended Submission Date: October 31

1. Read Module 3 in the Program Review Handbook.
2. Contact the teaching and learning centre to schedule a pre-meeting and schedule the SOAR Analysis activity.
3. Plan for roughly three to four hours of collaborative engagement. Ideally, all program faculty will participate in the SOAR Analysis activity. This can be done in person or online according to the preference of the program.
4. The facilitator of the SOAR will write and provide the draft SOAR Summary Report to the program review team lead. Connect with the author if there are any discrepancies or errors of fact in the report.
5. Save the SOAR Summary Report in a secure place and prepare it for inclusion in the Self-Study Appendices.

Timeline: May 15 - October 15

Recommended Submission Date: October 15

1. Read Module 4 in the Program Review Handbook.
2. Attend the mini workshop in May where we will discuss survey administration, collection, and analysis.
   • Survey Workshop Agenda (PDF)
3. Review the survey templates, and consider if any new questions should be added.
   • Student Survey (PDF)
   • Student Survey_Demographic Questions (PDF)
   • Faculty Survey (PDF)
   • Alumni Survey (PDF)
   • Employer Survey (PDF)
4. Contact a quality assurance practitioner to build surveys.
5. Determine distribution strategy and prepare contact lists in consultation with a quality assurance practitioner.
6. Review and analyze survey responses using the summary reports provided by the support person.
7. Save the summary survey reports in a secure place and prepare them for inclusion in the Self-Study Appendices.

Timeline: May 15 - December 1

Due Date: December 1

1. Read Module 5 in the Program Review Handbook
2. Complete the program self-study report using the template provided.
   • Self-Study Report Template (PDF)
   • Self-Study Appendices (PDF)
3. Submit the completed self-study report and appendices to your Dean for approval.
4. Submit the completed self-study report to the office of quality assurance at least six weeks in advance of your scheduled external review site visit. Note that the self-study report and appendices will be shared with the external reviewers at least four weeks prior to the site visit.

1. Read Module 6 in the Program Review Handbook
2. Attend the virtual info-session in August where we will discuss the external review process.
3. Complete the External Reviewer Nomination Form using the template provided.
   • External Reviewer Nomination Form (PDF)
4. Seek Dean approval of the External Reviewer Nomination Form.
5. Submit the External Reviewer Nomination Form to the office of quality assurance. Note that the Provost (or designate) gives final approval of the external reviewer nominees.

Timeline: September 1 - February 28

Recommended Submission Date: February 28

1. Coordinate the external reviewer site visit in collaboration with the office of quality assurance.
2. Ideally, site visits are scheduled a minimum of 3 months in advance to ensure availability of all parties.
3. Where appropriate, there is the option to do virtual site visits.
4. The Faculty/School is responsible for the costs associated with the External Review site visit, including all travel costs of the reviewers and catering. In addition, the program review team is responsible for room bookings, recruiting faculty, staff, and students to attend meetings with external reviewers, and facilitating the site visit events.

Resources: 

• External Review Site Visit Agenda (PDF)
• Instructions for Coordinating a Successful Site Visit (PDF)
• Instructions for Coordinating a Successful VIRTUAL Site Visit (PDF)

1. Read Module 7 in the Program Review Handbook.
2. Attend the Action Planning Workshop in March.
3. Complete the Action Plan template by considering all of the data collected during the program review course:
   • Action Plan Template (PDF)
4. Seek Dean approval of the Action Plan.
5. Submit the completed Action Plan to the Associate Director.

Timeline: May 15 - May 30

Recommended Submission Date: May 30

1. Read Module 8 in the Program Review Handbook
2. Complete the program review Final Report using the template provided.
   • Response to Recommendations and Final Report (PDF)
3. Append the External Reviewer Report and Action Plan to the Final Report.
4. Seek Dean approval of the Final Report.
5. Submit the completed report to the office of quality assurance.
6. Attend an academic planning and priorities committee meeting to present the Final Report and answer any questions that may arise.

• Mid-Cycle Update Template (PDF)

• A thematic analysis of the cohort’s external reviewer recommendations and commendations offers a comparative review and perspective from disciplinary experts external to the university.
• Common core questions from alumni and employer surveys provide information about program relevancy to societal, economic, and industry needs; students' academic preparedness for further studies; and program strengths and opportunities, just to name a few.